Activities Coordinator

Queens Village, Varies
Posted 3 months ago

Transitional Services for New York, Inc., not-for profit, is a comprehensive, community-based mental health organization located in New York City. We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence. Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider. Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism. We expect all staff to put our clients’ needs first while respecting ourselves and each other as we provide hope to those who participate in our programs.

TSINY is seeking a Activities Coordinator, required to service various of our Queens, NY locations. 

Activities Coordinator – $26 Per Hour, Full- Time

Valid NYS Driver License Required. 

Position Summary

Coordinate recreational activities for the residents. Maintain a relationship with HAI to obtain tickets to offsite events. Organize special events, such as barbeques and Family and Friends Day event.

Essential Functions

  • Read Communication Book and initial.
  • Converse with shift going off duty for any pertinent information, i.e., appointments, overall resident’s behaviors, changes in medication, etc.
  • Dispense and/or supervise morning, afternoon and evening medication. Initial medication book immediately after each individual medication is given to a resident.
  • Follow procedure in accordance to change of shift checklist and sign.
  • Complete a room check to determine the number of residents in the facility and status of each resident.
  • Fill out resident daily sheet, if assigned.
  • If taking a call-in (before supervisor arrives), record staff absence and/or lateness in Call-in Book.
  • Alert day programs of resident’s absence and lateness if resident has an appointment.
  • Check staff revised schedules.
  • Check personal mailbox located in the counselors’ office.
  • Attend shift team meeting (morning or evening) with shift supervisor.
  • Follow daily schedule as posted or assigned.
  • Assist residents with meal preparation when needed.
  • Report any pertinent information regarding residents and facility to shift supervisor throughout your shift.
  • If assigned, put medication up in medication bins and check.
  • Document in Communication Book any pertinent information regarding residents.
  • Conduct individual and group activities.
  • Check with supervisor of shift for additional assignment after conducting groups.
  • Supervise residents during free time.
  • Review, evaluate and assess residents’ participation in groups.
  • Educate and encourage residents to use leisure time appropriately and constructively.
  • Conduct cultural diversity groups.
  • Follow procedure in accordance to change of shift check list with on-coming shift and sign change of shift checklist where needed.
  • Plan special events for weekends or evenings.
  • Coordinate special events with shift supervisor and direct supervisor.
  • Check revised staff schedule before assigning staff to escort residents on off-site activities.
  • Meet with Activities Counselor for supervision.
  • Meet with Director for supervision.
  • Escort residents to appointments if assigned (check appointment book or calendar).
  • Escort residents shopping for personal needs.
  • Write Medicaid Progress Notes reflecting restorative services, if applicable.
  • Attend weekly staff meeting. Read staff meeting minutes if absent.
  • Coordinate Special Olympic activities.
  • Post weekly activities/groups and excursions.
  • Arrange for funds needed in advance for excursions.
  • Submit monthly statistics.
  • Submit travel vouchers.
  • Review residents’ services plans.
  • Submit supplies and materials needed to conduct groups as needed.
  • Attend service plan meetings on assigned residents.
  • Participate and supervise residents during fire drills.
  • Complete monthly activities report in all residents’ charts.
  • Submit board notes report.
  • Evaluate residents’ ADL skills (assigned by case manager).
  • Review with resident’s service plan goals, if assigned.
  • Update bulletin boards/decorate and coordinate activities for specific parties/holidays and birthdays.
  • Functional assessment completed, if assigned.
  • Check with case manager for annual forms to be completed or updated in charts.
  • CPR/First Aid training
  • Coordination of annual “Family and Friends Day” event.
  • Coordinate resident holiday activities and parties.
  • Make sure Special Olympics medical forms are completed and returned.
  • Make appointment to meet with Director for annual employee evaluation.
  • Complete annual employee evaluation for activities counselor.
  • Submit list of supplies and materials needed to conduct groups and activities.
  • Teach residents socialization skills.
  • Incident reports completed on same day of incident and report given to shift supervisor or administrators.
  • Submit receipts for petty cash spent.
  • Arrange resident meetings with supervisor for special problems, clarification or assessment.
  • Shop for miscellaneous program or group needs.
  • Inform residents of appointments.
  • Attend Agency-wide meetings.
  • Attend special on-site and off-site training, seminars, conferences, etc.
  • Transport/escort residents to appointments or extra curriculum and recreational activities.
  • Availability to residents on an as needed and crisis basis.
  • Submit request for time off, at least two weeks in advance.
  • Check revised schedules for possible changes in hours/shifts and for holiday coverage.
  • Visit and document visits to hospitalized residents on hospitalization form in resident chart.
  • Document all travel training.
  • Submit new ideas for groups.
  • Return correspondence that states, “Sign and return.”
  • Familiarization with personnel policy and emergency manuals.
  • Submit time sheets bi-weekly.
  • Provide supervision for residents during dining hours, if assigned.
  • Make sure residents are dressed appropriately before leaving the facility.
  • See attached “Chart Documentation Update Guide.”
  • On committee(s) for Agency-wide special events.
  • Be able to sit or stand as needed, with or without reasonable accommodation.
  • May require walking, primarily on a level surface, for short periods throughout the day, with or without reasonable accommodation.
  • Be able to reach above shoulder heights, below the waist or lift as required to file documents or store materials throughout the workday, with or without reasonable accommodation.
  • Driver’s license required.
  • During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan.
  • Perform other related duties as required.


High School diploma plus 1-years’ experience in planning recreational and social events for special needs populations preferred.

Job Features

Job CategoryCoordinator
ComponentActivities Coordinator
Posting Date07/05/2023

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